7 Great Features with Outlook on the Web

It is crucial to have a dependable email platform that allows for collaboration and communication between departments. Microsoft Outlook has been one such service, with its launch in 2012 being popularized by companies across industries throughout the years as they released improvements.

In order to make sure that your company can communicate effectively and share information with other departments, you need an email platform like Microsoft Outlook. Microsoft has been steadily rolling out new features for its Outlook web app.

Today, we’ll take a look at some of the things you can do in the latest version of Outlook on the Web that are worth noting if your team uses the application and if you want an easier way to stay on top with emails and events without having another application clogging up your screen real estate.

With every improvement, there are always changes—but don’t worry because we’ll help guide you through 7 great Outlook on the Web features.

YouTube video

Feature 1: Suggested Replies

This is a feature that will help you to reply to emails faster and more efficiently. This feature will suggest three different responses for you to choose from when you are replying to an email. The suggested replies will be based on the content of your email and what it says about your mood, tone, or personality. If one of the suggestions fits the tone of your email, select it, and then click Send.

Feature 2: Send Later, Undo Send, and Snooze

Send Later

One of the best features in Outlook on the Web is the ‘Send Later’ feature. With this, you can schedule an email to be sent at a later date and time. This is perfect if you need to send an email outside of normal working hours or if you are sending an email to someone in a different time zone. To use the ‘Send Later’ feature, simply click on the ‘…’ menu in the top right-hand corner of the email composer and select ‘Schedule Send’. You will then be able to choose when you would like the email to be sent.

Undo Send

This new feature was introduced in response to the growing number of people who accidentally send emails that they later regret. The Undo Send feature will allow users to take back their words before it’s too late. Most emails are sent in a hurry and not individualized, so the chance that people will accidentally send something they regret is always there. Most of the time, emailers don’t send messages that are intended for everyone in their address book.

First, compose your email as usual. Before you hit send, look for the undo button in the lower left-hand corner of the screen. Once you click it, your email will be held in your outbox for a few seconds, giving you time to cancel the send if you need to. If everything looks good and you don’t need to make any changes, just let the timer run out and your email will be sent as usual. However, if you do need to make changes, simply click the edit button next to your email in the outbox and make your edits. Then hit send as normal.


The snooze feature on Outlook on the Web is a great way to temporarily hide an email from your inbox until you’re ready to deal with it. To snooze an email, just click the “snooze” button at the top of the message. The email will then be hidden from your inbox for a period of time that you can specify.

You can snooze an email for a few hours, days, or even weeks. And when the time period is up, the email will reappear in your inbox as if it was never hidden away. This is a great way to deal with emails that you need to respond to, but don’t have the time to do so right away.

If you need to find a snoozed email, just click on the “Snoozed” tab at the top of your inbox. All of your snoozed emails will be there, waiting for you.

Feature 3: Search Settings

When you search for something on Outlook on the Web, the search settings feature allows you to specify what types of results you want to see. You can choose to see only email messages, contacts, or calendar items. To access the search settings feature, click on the gear icon in the top right corner and select “Search Settings.” From there, you can select the types of results you want to see.

The search settings feature is a great way to customize your search experience and make sure you’re seeing the results that are most relevant to you. Give it a try the next time you search on Outlook on the Web!

Feature 4: Save Attachments to OneDrive

Saving attachments to OneDrive is a great way to save time and space on your computer.

  • Open Outlook on the Web and go to the message that has an attachment you want to save.
  • Click the attachment icon in the top right corner of your screen and select Save Attachment as shown below.
  • Select OneDrive from the list of options and click Next.
  • Select a folder in your OneDrive account where you want to save this attachment, enter a name for this file, and click Save.
  • You will see a confirmation message that says “The file was saved successfully.”

Feature 5: Attach Files from Cloud Locations

You can now attach files from cloud locations like OneDrive or Dropbox when composing messages in Outlook on the Web. This is a great way to share large files or files that you need to edit collaboratively with others. Simply click the “Attach” button in the message compose window, and then select the file you want to attach from your cloud location.

Attach files from OneDrive to Outlook on the Web:

  • Open Outlook on the Web
  • Click on “New Message”
  • Click “Attach Files”
  • Select OneDrive from the list of options and click “Browse”
  • Select file(s) and click “Open”

Feature 6: Start a Chat in Microsoft Teams

If you have Outlook on the Web, you can start a chat with your colleagues in Microsoft Teams. To start a chat, click the Chat icon in the left navigation pane. In the chat window, type a message and press Enter to send it. You can also add formatting, emoticons, and attachments. To end the chat, click the Close icon.

Feature 7: Quickly Access a Contact’s Information

Outlook on the Web is a great way to keep track of your contacts and their information. To quickly access a contact’s information, simply click on the contact’s name in the left panel. This will open up a panel with the contact’s name, email address, and phone number. You can also add additional information to this panel, such as a mailing address or notes. To do this, click the “Edit” button in the top right corner of the panel. Outlook on the Web makes it easy to keep track of your contacts and their information. With just a few clicks, you can have all the information you need at your fingertips.

Outlook on the Web is quickly becoming a powerful tool that can help you manage your time and events more effectively. With its latest features, Microsoft has made it even easier to stay organized and in control of your conversations and tasks. If you’re looking for a way to get more out of your email experience, be sure to try Outlook on the Web. If you have any questions or need help getting started, don’t hesitate to contact our team at Teamspring. We would be happy to assist you!